Question posted by David Lowe, for Open to Export in Reading
16 April 2012

I have a new client in Mumbai in India, who I am trying to arrange a shipment of microchips to. Does anyone know what kind of trade documentation I will need? Any help would be gratefully received

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Business Link are the best source of authorative information about this topic. It might be worth you looking at the following below. If you need further assistance, let me know. http://opentoexport.com/opentoexport/article/956

17 April 2012 Response given by Example Employee,
on behalf of hibu in RG1.

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It may also be worth asking a frieght forwarder. As they will know what is needed.

26 April 2012 Response given by Terry Harbrow,
on behalf of UK Trade & Investment in SW1H.

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The EU-funded Market Access Database has most of this type of information, provided that you know or can find the 4-digit customs code that covers your product:
http://madb.europa.eu/

15 May 2012 Response given by Graeme Bilton,
on behalf of UKTI in AL7.

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I think it's better to consult the National Centre for Trade Information (NCTI) website (http://www.ncti-india.com), they will give you the most relevant & up to date information from what the Indian authorities would be expecting according to their policies, documentation and duties for each commodity. Alternatively you can consult the FICCI (Federation of Indian Chambers of Commerce and Industry) website (http://www.ficci.com/index.asp).

15 May 2012 Response given by Esteban Chaparro,
on behalf of TruPort International Limited in TS21.

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No particular format for your invoice is specified when exporting to India. However, it must show usual details for export invoices, stating the correct incoterm and numbers of import license and letter of credit (if applicable). The invoice must be signed by the supplier whether or not they are the manufacturer. If possible, the invoice should show the "Importer Business Identification Number" (BIN). Three copies are required for customs.
India has a complicated licensing and tariff arrangement and you should make sure with your buyer that they have everything in place before despatching your shipment.
I hope you find the information useful and if you need any further assitance, please do not hesitate to contact me.

14 August 2012 Response given by Gary Wilcox,
on behalf of JAG UFS Intl Ltd in TW13.

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I agree with Terry that a freight forwarder will be your best bet. You pay a bit more, but it's very much worth it - I used to do trade shows all over the world which required bringing live telecom and security equipment into challenging emerging markets like Brazil, Myanmar, etc., and without the freight fowarders handling the paperwork, we never would have been successful. We tried once to do it ourselves and ended up with our shipment stuck in Brazil Customs for 12 weeks and had to pay an additional 12,000 GBP to get it released. :-(

20 September 2012 Response given by Jeanne-Elise M. Heydecker,
on behalf of Sannam S4 in India.

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David,

We offer a management solution for your import / export customs clearance and freight documentation. If you regularly move freight to non-european countries we offer tailored solutions of archiving your international trading documents keeping your business fully compliant with trading regulations and competent for a HMRC audit. Feel free to visit our website www.roidocc.com or email enquiries@roidocc.com.

4 October 2012 Response given by Matt Mulhall,
on behalf of Roidocc Intl in LE16.

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