Export documentation as UK agents to Saudi Arabia

Question posted by Anna Gell, on behalf of Tintab in BN9

We are UK agents for a product produced in Portugal. We have a customer who is organising their own shipping for this product (UK to UAE) as we have not before exported this product and has requested a commercial invoice attested by the chamber of commerce and a certificate of origin attested by the chamber of commerce.
We have neither of these documents, what is our next step?

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Firstly, the commercial invoice for the export is normally in the raised by the exporter, who is making the export sale?

Secondly depending on the first answer, if you are required to raised a certificate of origin there are two types which can be used when being raised in the UK, either an EC one or an Arab-British Certificate. Which one you need to raise depends on certain factors. Has legalisation been requested?

In order to get a comprehensive answer to your questions I would suggest you call my team on 01753 870560 as we will require answers to a number of questions.

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Hi Anna

You will need to check with the importer what documents they require to clear goods in Saudi , it does sound as if they require an EEC certtificate of Origin and commercial invoice certiftied. It would be worth double checking this as its possible they require an Arab Certificate and invoice certified and legallised which is a lot more expensive.

Either way we can manage the entire process on your behalf , we will type, arrange certification/ legalisation of the Certificate of Origin and commercial invoice and then post the documents back to you.

If you have any questions please get in touch
regards
Chris Beveridge

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Gemma Price, on behalf of @GemmaPriceUK in W13.

Hi

As your final customer is in the UK and you are not exporting/selling the goods to the customer in UAE/Saudi then you are not obliged to provide these documents.

If you would like to entertain your customers request it is possible for you to raise this documentation on their behalf however they would need to provide you with the delivery address of the goods in UAE/Saudi, which obviously is the address of their customer and I imagine will be commercially sensitive data that they will be reluctant to share for fear of you selling to them direct (even though you’re the UK agent they may not appreciate fully what this means).

If the UK Company is selling the goods to a customer in UAE/Saudi then officially they are the exporter and they are able to raise their own shipping documentation.

So based on the above I have two questions:

1. Are you happy to raise the documentation on behalf of your customer?
2. Are the goods being sold to UAE or Saudi? - These are two completely different Arab-League Nations with two completely different requirements for Customs clearance.

Kind regards

Gemma
info@export-expert.co.uk

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Darren Playfoot, on behalf of ROCHARD SHIPPING LTD in KT15.

Dear Anna,

Assuming that your client is the consignee based in UAE, or is in contact with the importer. I would go back to them and ask them the following:

" Do you require a Certified and legalised Arab British Cert of Origin and Invoice, or, an Arab British Cert of Origin and invoice just certified and NOT legalised. Or a European Cert of Origin and invoice certified, please clarify"

Certain importers have procedures in place where they can get away with the minimum amount of cousular documentation, which is why it is best for the importer to confirm what they require.

The invoice that would be certified is usually the suppliers invoice, so not sure if you would raise your own commercial invoice for this shipment or use the suppliers invoice that you are agents for. Once your customer has confirmed what they require, we could arrange for the Cert of Origin to be issued accordingly on your behalf.

Please feel free to contact me directly.

Trust of assitance
Best regards
Darren

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HMRC Advisor, on behalf of HM Revenue & Customs in G67.

Information on the Customs requirements for exporting is given in HMRC Public Notice 275. Information regarding Certificates of Origin can be found in
HMRC Public notices 827 and 828. All notices can be found on our website www.hmrc.gov.uk under Quick Links > Library > Official Statistics – Publications – Notices, Info Sheets & Other Reference Materials > Import, Export & International Trade. The Public Notices are in numerical order.

HM Revenue & Customs
Customs International Trade & Excise
www.hmrc.gov.uk/contactus

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